Anyone can host a Wish Upon a Wedding fund raiser!
Thank you for your interest in raising funds to help provide weddings and vow renewals for couples facing terminal illness or other serious life-altering circumstances. Wish Upon a Wedding is truly grateful for your support.
The first step in planning your event is to fill out a Third Party/Community Fundraising Application.
For bachelors or bachelorettes about to tie the knot, or anyone wishing to host an easy and fun-filled fund raiser in your area, we invite you to host a Tacky Wedding Pub Crawl- It’s a great way to raise money for charity while having a blast in the process!
If you are interested in creating your own event, please read and follow the guidelines below.
These guidelines were developed to make this process as efficient and straightforward as possible.
“Third Party” or Community Fundraising Events bring together diverse crowds to support our organization and mission. Wish Upon a Wedding defines a Third Party or Community Fundraising Event as any fundraising activity by a non-affiliated group or individual (third party), where Wish Upon a Wedding has no fiduciary or group responsibilities, and little or no staff involvement.
All Community Fundraising Events are independently organized to raise funds and awareness of Wish Upon a Wedding in the local community.
All fundraising organizers must read and follow our established fundraising guidelines. Please make sure that your event fits the mission and image of Wish Upon a Wedding.
Our Mission: Wish Upon a Wedding is a 501(c)(3) non-profit organization that provides weddings and vow renewals for couples facing terminal illness or other serious life-altering circumstances, regardless of sexual orientation.
Our Vision: By celebrating the courage & spirit of these couples, it is our hope that others facing similar situations will find hope, strength, and the promise of eternal love.
Third Party/Community Fund Raising Event Guidelines
All fundraising is done on behalf of Wish Upon a Wedding. Please remember that your fundraising event will not be a Wish Upon a Wedding event, but an event to raise funds for Wish Upon a Wedding. This information must be clearly stated on all event promotional and marketing materials. A suggested way of promoting your event is: Funds raised will go to support the work of Wish Upon a Wedding.
Only those events which meet specific criteria, and legitimately and genuinely benefit Wish Upon a Wedding, will ordinarily be approved. Upon submission of the Third Party-Community Fundraising Application, each event will be reviewed on a case-by-case basis.
Once approved, Wish Upon a Wedding will provide a letter of authorization to be used to validate the authenticity of the event. At that time, you will also be sent our Third Party Fundraising Packet, which includes an agreement that needs to be signed and returned, as well as your donation tracking form.
Should Wish Upon a Wedding decline the application or choose not to be affiliated with the third-party event in question, reference to Wish Upon a Wedding in any form (i.e., use of name or logos, etc.) will not be permitted. Failure to adhere to this stipulation will be cited as fraud.
Wish Upon a Wedding Name, Logo & Marketing Materials
If you wish to use the Wish Upon a Wedding Logo, you must submit and have approved a Third Party/Community Fundraising Application.
Wish Upon a Wedding reserves the right of approving the use of its name and logo on all event promotional material, including such things as flyers, posters, promotion on websites, etc.
When a Third Party/Community Fundraising Event benefits more than one charity/non profit organization, the Wish Upon a Wedding logo should appear in the same size as the other charity/non profit’s logo. Wish Upon a Wedding reserves the right to revoke the use of this logo at any time.
Based on availability, Wish Upon a Wedding will provide the link to our 5 minute promotional video and other materials (such as brochures) if requested at least 6-8 weeks in advance of event date.
Costs, Permits and Budgets
Fundraising activities and events where 100% of the proceeds are donated to Wish Upon a Wedding are usually easier to organize and manage.
All costs – such as rental space and catering – must be covered by the organizers.
The organizer of the event is responsible for all sales and use tax requirements.
The organizers of the event are responsible for obtaining all necessary permits, licenses or insurance.
The organizer assumes all risks associated with the event and agrees to hold Wish Upon a Wedding harmless from all claims and liabilities in any way related to the event.
If planning an event that will incur costs – set a realistic budget. At minimum, 50% of funds raised should go to Wish Upon a Wedding, with event costs at 25% or lower.
The Organizer must state in the Third Party/Community Fundraising Agreement the terms of the donation to Wish Upon a Wedding (for example: 75% of profits, one-time donation of $1,000, or all proceeds). This information must also be included in all event/campaign promotions.
If you intend to hold a raffle or other gaming event such as bingo, you should check and comply with your local gaming authority about any special conditions. Each state has its own requirements, and Wish Upon a Wedding is not responsible for obtaining any required permits. Check this site for further information, but be sure to clarify specific requirements with the local and/or state government agencies. Payments made for raffle tickets and other gaming activities are not tax deductible.
Utilize online social media and free local media sources to raise awareness for your fundraising activity. (EX: Facebook , Twitter, radio and TV channel sites, Craigslist, Yelp, Eventful, Zvents, Jumo, Crowdrise, Upcoming, & Charity Happenings )
Organizers should confine interviews with the media to information about the fundraising event. All other matters or requests for information should be referred to the Wish Upon a Wedding Executive Director. Organizers are precluded from speaking ON BEHALF of the organization or representing themselves as members of the organization unless they are a regular board member. Also, they are precluded from speaking about the organization’s history, wish grants, fund raising activities or other information which the organizer may not have accurate information.
Keep accurate records – utilize our WUW 3rd party donations form Sheet to track and submit donations.
For fundraising, Wish Upon a Wedding accepts donations by: cash, check, money order or Paypal.
All checks must be made payable to Wish Upon a Wedding. Please mail with signed agreement from the Third Party Fundraiser Packet and the WUW 3rd party donations form Sheet to: Wish Upon a Wedding; PO BOX 1141; Santa Clara, CA 95052
For security, redeem cash and money orders for a bank cashier’s check prior to submitting to Wish Upon a Wedding.
It is recommended that you send your donation in a traceable format – registered mail, FedEx or UPS.
All proceeds must be submitted to Wish Upon a Wedding within 30 days following the event. Send donations to: Wish Upon a Wedding, ATTN: Third Party/Community Volunteer Fundraising, PO BOX 1141; Santa Clara, CA 95052.
Tax Receipts and Acknowledgments
Thank everyone who helped make your event a success – the donors, the volunteers and the sponsors. A hand-written thank you note is suggested.
Official tax receipts are only generated by Wish Upon a Wedding. Organizer should never guarantee tax deductible nature of any individual item or service.
Wish Upon a Wedding acknowledges gifts of $5 or more when provided with the donor name and complete address information, if we are provided with the WUW 3rd party donations form Sheet .
Donations by check will be acknowledged to the name and address on the check.
Unless the Organizer is registered as a 501(c)(3), donations made payable to the Organizer do not qualify as a charitable, tax deductible contribution. Likewise, donations (such as products or services) used at the event itself are not tax-deductible unless the organizer is a 501 (c)(3). However, all donations made payable to Wish Upon a Wedding are tax deductible to the full extent of the law.
Cash and money order donations should be redeemed for a bank cashier’s check and must be accompanied by a WUW 3rd party donations form Sheet for donors to receive proper acknowledgement.
Paypal donations may be made online.
Please be aware that the following items are not tax deductible: raffles or payment for gaming-style activities, donations for goods, services or auction purchases.
Please be aware that we are unable to:
Solicit sponsors, prizes or publicity for your events.
Solicit Wish Upon a Wedding Representatives for your event.
Endorse any events that include telemarketing, door knocking or face to face collections, violent or dangerous activities, the sale or promotion of tobacco products or illegal drugs.
Share e-mail or mailing lists of donors, vendors, staff or Wish Recipients.
Promote your event in addition to our online EVENT CALENDAR, or via an approved “Guest Blogger” post.
Provide on-site representatives or support for your event.*
*exceptions may be made on a case-by-case basis